Overview of the National Transport Authority

The National Transport Authority (NTA) is a statutory body established by the Minister for Transport on 1 December 2009.

At national level, the Authority has responsibility for securing the provision of public passenger land transport services, including subsidised bus and rail and light rail services. The Authority also licenses public bus passenger services delivered by private operators and has responsibility for the regulation of the small public service vehicle (SPSV) industry (taxis, hackneys and limousines). Other areas of responsibility include the State’s rural transport programme, integrated information systems for public transport customers, management of the Integrated Ticketing Scheme for Ireland (the Leap Card system), and regulation of vehicle clamping.

Within the Greater Dublin Area (GDA) the Authority carries additional responsibilities including:

· Strategic planning of transport;

· Development of an integrated, accessible public transport network;

· Promoting cycling and walking;

· Provision of public transport infrastructure generally including light rail, metro and heavy rail; and

· Effective management of traffic and transport demand.

The GDA includes the local authority areas of Dublin City, Fingal, Dún Laoghaire-Rathdown, South Dublin, Kildare, Meath and Wicklow.

The Authority’s Capital Investment Programme includes an exciting and challenging range of projects and programmes for development and delivery over the coming years. These include mega-projects such as MetroLink, BusConnects Dublin and the DART+ Programme, together with numerous other major projects/programmes in the heavy rail area, light rail area, bus infrastructure and public transport fleet, in addition to a large portfolio of projects in the active travel area. Along with other initiatives in the areas of micro-mobility, transport technology and climate adaption, there are stimulating and rewarding opportunities to make a real contribution to enhancing Ireland’s overall transport system.

Further information on the Authority is available on its website www.nationaltransport.ie

The National Transport Authority wishes to establish a panel of suitably experienced and qualified Project Administrators from which vacancies may be filled as they arise. The panel will be live for one year and may be extended for a further year.

Duties and Responsibilities

Successful applicants can expect a challenging, diverse and progressive environment within the NTA. The Authority actively encourages personnel to broaden their experience and development by working in different areas of the Authority.

The principal duties and responsibilities of the role may include some or all of the following:

· Develop, write and maintain process and information documents;

· Manage stakeholder and public correspondence, tracking interactions and ensuring responses are issued in a timely manner;

· Compile monthly statistics, ad hoc requests and appropriate reporting to the overall programme team and/or management to facilitate sound strategic decision making;

· Organise, attend and take minutes of meetings as required;

· Provide administrative support to the Directorate, Section Head and Public Transport Investment team, as required;

· General administration duties including post, Freedom of Information, Access to Information on the Environment, Data Protection requests and website updates;

· Delivery of reports and analysis;

· Handling of queries from external stakeholders as required;

· Plan and organise work, delivering best possible results for department;

· Assist in managing budgets where relevant;

· Organise and review administrative procedures and processes;

· Assist in analysis and research for formulation of policy;

· Monitor work in progress against targets and ensure standards are adhered to or exceeded;

· Embody a customer centric approach in all their interactions with key stakeholders; and

· Contribute to other Authority projects and initiatives as required.

Note: The functions and responsibilities initially assigned to the positions are based on the current organisational requirements and may be changed from time to time. The persons appointed requires the flexibility to fulfil other roles and responsibilities at a similar level within the Authority.

Essential Criteria

Please note: In order to satisfy the shortlisting panel that you meet these criteria you must explicitly reference how you meet same in your application. Failure to demonstrate these may prevent your application progressing to future shortlisting stages.

Each candidate must meet the following requirements at the time of the competition closing:

a) Hold a minimum of a National Framework of Qualifications (NFQ) Level 4 or equivalent;

b) Have at least two years satisfactory experience in an office environment; and

c) Be competent in the use of MS office applications (i.e. Word, Excel, and Outlook).

Desirable Criteria

Please note: Should further shortlisting be required after essential criteria above, a selection of the following may be assessed.

The ideal candidate will also:

d) Have a high standard of administrative experience either related to general office functions or related to project/programme delivery;

e) Have a good knowledge of public service policies, services and activities;

f) Have excellent report writing skills;

g) Possess good interpersonal and communication skills; and

h) Be able to work within, and contribute positively to, multi –disciplinary teams.

Remuneration

Salary Grade: Executive Officer

Salary Scale: €36,544, €38,465, €39,550, €41,667, €43,564, €45,400, €47,229, €49,019, €50,831, €52,618, €54,514, €55,784, €57,596 (LSI1), €59,422 (LSI2)

Personal Pension Contribution (PPC) rate. This salary is payable to an individual who is required to make a personal pension contribution (PPC) to their main pension (in general those persons whose initial appointment to the Public Service is on or after 6th April 1995).

€34,983, €37,152, €38,010, €39,860, €41,659, €43,406, €45,141, €46,841, €48,559, €50,229, €51,962, €53,146, €54,848 (LSI1), €56,566 (LSI2)

Non-Personal Pension Contribution (non-PPC) rate. This salary is payable to an individual who is not required to make a personal pension contribution (PPC) to their main pension scheme.

Annual Leave: 23 days per annum. This leave is based on a five day week and is exclusive of the usual public holidays.

Note:

· entry will be at point 1 of the scale and will not be subject to negotiation;

· different pay and conditions may apply if, immediately prior to appointment the appointee is already a serving Civil Servant or Public Servant;

· the rate of remuneration may be adjusted from time to time in line with Government pay policy.

Contract: Permanent Contract

Probation: There is a 6 month probationary period which may at the discretion of the CEO be extended to 10 months.

Selection Process

Prior to completing your application please read the Important Candidate Information Booklet on our careers page here: www.nationaltransport.ie/about-us/careers

How to Apply

Please submit your application in one single word document or PDF referencing the title of the role you wish to apply for in the subject of the email to careers@nationaltransport.ie with the following:

1. A comprehensive cover letter outlining why you wish to be considered for the post and where you believe your skills and experience meet the requirements for the role of Project Administrator – Transport Investment; and

2. A comprehensive CV (not to exceed 3 pages).

Please note that omission of any or part of the 2 requested documents, as set out above, will render the application incomplete. Incomplete applications will not be considered for the next stage of the selection process.

Closing Date

The closing date and time for applications is strictly 12pm (noon) on Friday, 29th November 2024. Applications received after the specified deadline cannot be accepted.

If you do not receive an acknowledgement of receipt of your application within 2 working days of applying, please email careers@nationaltransport.ie.