Key Responsibilities
Creditors Ledger Maintenance
- Daily posting and filing of purchase invoices
- Management of monthly cheque payments and remittances
- Checking and filing of creditor statements
- Requesting missing invoices and credit notes as necessary
- Making sterling and other foreign currency payments via EFT
- Invoice check against incoming tour reports
Company Payroll Maintain payroll for 80-100 employees (seasonal variation)
Revenue Control
- Ensuring receipts from scheduled services are reconciled against daily reports
- Weekly check of totals and filing of reconciled reports
- Prepare and process customer proforma invoices /invoices on a weekly basis with data from digital booking system and paperwork from daily files
- Monitoring of prepayments from customers without credit facilities
- Send customer monthly statements by post or email
- Process customers’ garage invoices and monthly statements
- Monitoring of debtor accounts and ensuring credit term policies are adhered to
- Monthly review of aged Debtors Ledger with Financial Controller & Directors
- Pursue slow paying accounts
Lodgements
- Daily receipts to be recorded, posted and lodged
- Debtor accounts update for cheque receipts
Other Duties
- Processing of incoming credit card payments
- Issuing non-creditor cheques
- Making online payments as necessary
- Office administration, including responding to department phone queries, dealing with creditors and assisting with debtor queries
- Cheque preparation for drivers’ expenses
- Prepare and submit returns for EVR on ROS annually for UK Vat refund.
- Daily bank reconciliations for multiple accounts
- Occasional ad-hoc duties as directed by management
Key Skills/Competencies
- Good knowledge of MS Office Suite
- Strong knowledge and understanding of Sage 50 accounts package
- Previous reconciliation experience would be an advantage
- Experience of working to deadlines in a busy environment
- General knowledge of accounting and accounting systems
- Excellent attention to detail and high level of accuracy
- The willingness and ability to pick up processes, procedures and systems and to apply them in a consistent and efficient manner
- Professional and proactive approach
- Strong communication skills
- Ability to build and foster excellent client relationships
Qualifications & Experience
- 2-4 years’ experience in a similar role
- A 3rd degree qualification (cert, diploma or degree) in Business/Finance or Accounting Technician qualification