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  • Job reference number:15431785
  • Client ID:RI/
  • Posted on:08-MAR-2019
  • Salary:Competitive salary
  • Location:CORK
  • Job type:PERMANENT

Duties and Responsibilities

Personal Assistant / Administrator

The Irish Primary Principals' Network (IPPN) is the professional body for the leaders of Irish Primary Schools. To reflect the planned expansion of IPPN's support and services to our members, we are now extending our support team to include a Personal Assistant/Administrator.

Reporting to the CEO or another delegated staff member this person will work closely with the Support Office Team in the completion of the various projects and initiatives undertaken by the Team.

The post offers an excellent opportunity for an ambitious candidate to work in a dynamic and effective professional association.

This position is a full time, permanent role with a competitive salary.

Job Description

The Personal Assistant / Administrator core responsibilities for this position include, but are not limited to:

  • Personal Assistant to the CEO and President
  • Calendar and Diary Management for senior staff. Helping with schedule adherence, updating schedule and advising of other commitments
  • Taking notes at meetings and helping management team to be prepared for meetings
  • Schedule and communication of bi-monthly staff meeting
  • Creating reports, schedules and presentations to key stakeholders i.e. Board of Directors, Council and Education Partners
  • Maintaining plans – strategic and project-specific
  • Managing task completion, including tracking and reporting progress of meeting actions
  • Compiling the CEO Report – reminders, collation, review and upload of completed work
  • Liaising with Events Manager on participant enrolment for online CPD
  • Liaise with Events Manager in coordinating local, regional and national events
  • General support for Support Office staff at events (includes some travel)
  • Ad hoc support to team to ensure project follow-through and continuity while staff are on leave
Person Specification

Essential Skills and Experience

The successful candidate will be or have:

  • A third-level degree and/or three years’ minimum experience in a similar role with an appetite to improve and develop in this role
  • Outstanding organisational skills
  • Exceptional attention to detail with excellent verbal and written communication skills
  • Excellent report-writing with the ability to write synopses/summaries and reports at varying levels of detail
  • The ability to research, analyse and present complex information in an easy to understand manner
  • Strong PC skills and familiarity with the MS Office application suite, including Outlook, Word, Excel and PowerPoint
  • Excellent interpersonal skills with a proactive and positive attitude
  • Capacity to work under pressure, work to tight deadlines, prioritise and revise plans as needed
  • An understanding of confidentiality issues within the role
  • Adaptability and flexibility will be required in order to complete a wide array of tasks
  • Continuously strive for quality to ensure high standards of work
  • Strong customer service ethic.
Desirable Skills and Experience

The successful candidate may also have:

  • Knowledge of Salesforce (CRM)
  • Website content management skills
  • Call handling skills
  • Marketing and sales experience
  • Respect for the values and mission of IPPN
  • Commitment to ongoing professional development and a team approach
  • Commitment to and understanding of a working environment which promotes trust, respect and professionalism.
Please complete the attached Application Form and submit to by 12.00pm (noon) on Thursday 21st March, 2019. Please write PERSONAL ASSISTANT in the subject line of the email.

The required Personal Statement (Section 8 of the Application Form) should give details and examples of your skills, abilities, achievements and experience (including outside interests) to demonstrate how you meet each of the

Essential Skills & Experience criteria listed in the job description above.

Shortlisted applicants will be contacted for an assessment shortly after the closing date, which will take place at IPPN’s Support Office, Glounthuane, Cork, the week beginning 25th March 2019. Successful applicants will be contacted for interview later the same week.

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